Citavi Supports the
Entire Research Process

Citavi Picker Plan Tasks Work in a Team Customize Citavi Search the World Manage References Integrate PDFs and Other Documents Evaluate Content Organize Knowledge Write and Cite Your Sources

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Search the World

Explore Over Resources.

Citavi provides you access to world-class databases and library catalogs. You can even use each online resource‘s specific search options — a feature exclusive to Citavi.

Search databases from major information providers (EBSCO, Ovid, Pro­Quest, Elsevier, Thomson Reuters, etc.); in WorldCat, the world’s largest online catalog; in university, national, and combined library catalogs, and in bookseller websites such as Amazon.


EBSCO Publishing Bayerische Staatsbibliothek Ovid Online Computer Library Center OCLC GBV Common Library Network of the German States Bremen, Hamburg, Mecklenburg-Vorpommern, Niedersachsen, Sachsen-Anhalt, Schleswig-Holstein, Thüringen and the Foundation of Prussian Cultural Heritage. Elsevier
Search Your Library

Can you search your library catalog from within Citavi? We continually add additional online resourc­es and gladly accept suggestions for new ones.

Check whether your library catalog is available in Citavi.

Check Availability

Citavi saves call numbers for items in your library. When you import references from other sources, Citavi can check if they are available in your library or through interlibrary loan.

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Add References

By Hand

Citavi's 35 reference types help you capture the biblio­graphic information relevant to each of your sources.


Just enter an ISBN number, DOI name, or PubMed ID, and Citavi retrieves the bibliographic information for you, along with the cover art, abstract, and keywords, if available.

With a Bar Code Scanner

Scan ISBN bar codes with a bar code scanning device or smartphone app. Citavi searches for the bibliographic information.

With the Picker

If you find information online, you can use the Picker to add references with just a click.

Citavi Pickers are available for Internet Explorer, Firefox, Chrome, and Adobe Reader and Adobe Acrobat. Pickers are free of charge and are automatically installed at the same time as Citavi.

Save the current Web page as a new reference with just a click. Moreover, the Picker detects every ISBN number and DOI name on a Web page and places the Citavi icon next to it  . Just click and Citavi retrieves the bibliographic information from the Internet.

From PDFs

You can import a folder of PDFs and Citavi automatically adds each file as a reference and looks up the bibliographic information.

From Databases

Quickly import references from other reference management programs (EndNote, RefWorks, etc.) and from Web-based resources in RIS, EndNote Tagged, and BibTeX formats. Naturally you can export to these formats as well.

Without Duplicates

When importing references, Citavi checks to see if they are already in your project and identifies duplicates.

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Integrate PDFs and
Other Documents

The Reference Editor with enlarged preview.

Resize the preview to read articles in small type.

Find Full Text

Let Citavi find and download the full text of journal and newspaper articles from the Internet.

Take a Closer Look

Use the preview to view nearly all types of files: PDFs, Web pages, Word and Writer documents, images, videos, and presentations. For documents with smaller type or computers with smaller displays, you can easily zoom or resize the preview.

Save Documents in the Citavi Folder

Citavi can save all documents directly in the Citavi project folder. Everything in one place — that makes creating backups easier and helps when it is time to move your projects to a new computer.

Save Webpages as PDFs

You can tell Citavi to save a webpage that's open in the preview as a PDF. This PDF is also saved in the project folder.

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Evaluate Content

Collect Everything:

   Abstracts, Tables of Contents

q   Direct Quotations

q   Indirect Quotations

q   Summaries

q   Image and File Quotations

q   Your Comments

q   Your Thoughts

  Your Ratings

With Citavi, you don't just gather Information as you do with other reference management programs.

With Citavi, you create knowledge

Evaluate the texts you're working with, note down your own comments and ideas, and keep track of questions, defini­tions, hypotheses, results, etc.

Add Passages from the Preview

You can easily evaluate texts in the Preview. Just highlight text and click to copy a passage as a quotation - complete with its bibliographic information.

Avoid Plagiarism

Unattributed quotations never "just happen" if you use Citavi.

Scan Quotations

If you're working with a lot of printed materials and don't like to type, you can use a scanning pen. Speech recogni­tion software, digital photos, and flatbed scanners are other options. Learn more.

Evaluate Internet Documents with the Picker

With the Pickers you can add quotations, abstracts, tables of contents, keywords, and images from Internet docu­ments (webpages and PDFs). (Learn more) – always with the bibliographic information.

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Organize Knowledge

Citavi offers something extraordinary:
The Knowledge Organizer

Cultivate and Organize

Add direct and indirect quotations, comments, summaries, and your own thoughts directly to Citavi. This knowledge base grows in value with each new quotation and thought you save and is always at hand for future projects.

Citavi gives you two tools for organizing and structuring your collected knowledge: conventional keywording and a hierarchical category system - another Citavi exclusive. Both keywords and categories can be changed at any time.

Structure Your Work

The category system makes it easy to systematically structure research proposals and publications and is especially useful for outlining a term project, thesis, or dissertation.

Create a Compilation

No more writer’s block! Saving or printing a list of your quotations and thoughts gives you a quick overview of how far along you are in your project.

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Plan Tasks

Also one-of-a-kind: Citavi's Task Planner

Forget Nothing

You can add tasks to each reference: borrow, examine and assess, read, return, etc.

Save Time

Before you leave for the library, let Citavi print a task list, sorted by call number so you don't make an unnecessary trip.
Just click to order books online from an online bookseller or the bookstore around the corner.

Plan Projects

With Citavi you can define your own task types for individual and group work and set project goals.

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Work in a Team

Example: Six members of a department want to work together on Citavi projects. Four members need to modify projects, while two only need to read them. They install:


Team 1Team 2Team 3

Citavi Team and Citavi Reader users can join multiple teams in various combinations of roles.

Collaborate on a Local Network

Citavi Team is a special edition of Citavi that allows you to work with others on shared projects at the same time on a local network. Citavi Team does not save any of your infor­ma­tion online. This ensures that all your project data stays with you. Off-site users can log in with a VPN to access team projects.

Read or Edit

Team members can be assigned the role of reader or editor for each project. Citavi Team users can be assigned the editor role, while users of Citavi Reader can be assigned the reader role.

Teamwork Your Way

You decide how you want to collaborate. For example, companies, institutes, or departments can use Citavi Team to create a repository of journal articles and documentation that all members can use for their individual work. Team members can also collaborate more closely by sharing the work of evaluating and analyzing full texts, assigning tasks, sharing comments, ratings, and recommendations, and using Citavi as a knowledge base for shared projects.
For very large projects, you need appropriately powerful hardware. On computers with less than 4 GB of RAM, we recommend a maximum of 20,000 references per project.

Give it a Try!

Test Team features with Citavi Free or Citavi Pro by creating team projects with up to 100 references (technical requirements).

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Write and Cite
Your Sources

Citavi Add-In for Microsoft Word

Citavi Add-In for Microsoft Word – Zoom

Your Personal Assistant:
Citavi's Add-In for Word.

Write with Microsoft Word

Citavi’s Add-In for Word makes it easy to put your knowledge on paper. Simply insert your category system from Citavi and then view the references, quotations, and thoughts you collected for each chapter.

Work with Writer, TeX, etc

Citavi works with all word processors that support the Rich Text (RTF) format, such as OpenOffice and LibreOffice. Citavi also works with popular LaTeX editors, such as LEd, LyX, Texmaker, TeXstudio, TeXnicCenter, TeXworks, WinEdt, WinShell, and WinTeX.

Write and Cite Your Sources.

Just click to insert citations, quotations, and thoughts into your document. Citavi automatically formats everything in the chosen citation style.

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Create Bibliographies

Create Bibliographies

Choose from over citation styles in all subject areas. Citavi's styles are especially precise and reflect user requests.

Don't Worry About a Thing

Just choose the style you want to use and Citavi does the rest. All references cited in your document are perfectly formatted in your bibliography.

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Compilations, Lists, Data

Create Compilations

With just a few clicks, quotations, thoughts, and comments you've collected in Citavi can be saved or printed as a list ordered by categories or keywords and including a bibliography. This gives you a quick overview of how far along you are in your project or can be used as a handout in team meetings.

Create Lists

With Citavi you can create task lists, simple reference lists, and annotated bibliographies in the blink of an eye. Not to mention lists of authors, periodicals, keywords, etc.

Export your Data

Choose from over 18 export filters to transfer references to another Citavi project or to an alternative reference management program.

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Customize and Extend

Citavi is Flexible
  • Customize the Overview tab to show fields that are important to you
  • Create a selection of your favorite reference types
  • Create custom tasks
  • Save search queries
  • Distinguish between projects using different colors
  • Switch between German, English, French, Italian, Polish, Portuguese, and Spanish interfaces
Zoom Click to choose
a workspace layout



Bibliographic information can also be displayed in table view.


Choose from six project colors and a high contrast projector mode.


Choose Spell Check Dictionaries

You can select from 11 included language dictionaries and add additional dictionaries at no cost.

Extend Citavi with Add-Ons

Citavi Add-Ons let you add features to Citavi or change existing features. They offer highly specialized features that will not be added to the main program, for example, features that only will be used by a specific user group or academic discipline. Citavi Add-Ons let you add the special features you need without overloading Citavi for users who have no use for them. Learn more in our Add-On Forum.

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